Oak Ridge National Laboratory

Guidelines for Assignment of Rooms in JIHIR

The JIHIR has several dormitory-style rooms available to Physics Division guests. Linens are provided. The large common area includes a sitting area with a TV and kitchen facilities. Guests will need to bring their own food. The ORNL cafeteria is open from 11:00 am to 1:15 pm Monday-Friday.

Assignment of Space

Dormitory rooms will be allocated according to the following general guidelines (in order of priority):

  1. HRIBF Users coming for experiments
  2. HRIBF Users coming to collaborate
  3. Short-term guests who benefit from or support Physics Division programs
Dormitory rooms are primarily for short-term stays of 16 days or less. In exceptional cases (students and some foreign guests), the stay can be extended for an additional two weeks or a maximum of 31 days. The HRIBF Deputy Director for Science will be making decisions about extensions.

"Prime" rooms are reserved for HRIBF Users only.

Regulations for the User

  1. ORNL does not allow alcoholic beverages or controlled substances of any type on site. Violation of this rule will lead to immediate eviction.
  2. The User may have no unbadged guests at any time. Violation of this rule will result in immediate eviction and loss of the right to future reservations.
  3. Smoking is not allowed in any ORNL building including the dormitory rooms.
  4. The kitchen is to be left clean. Food should not be left on the counter overnight. Dishes should be washed or rinsed and then put in dishwasher. Please discard leftover food at the end of your visit.
  5. The building is to be locked at all times.
  6. Queries from the Liaison Office should be responded to immediately.

Mechanism for Space Assignment of Dormitory Rooms

  1. Reservations are made through the HRIBF Liaison Office.
  2. Reservations will not be approved until a month before the date requested.
  3. The Liaison Secretary will send the visitor/contact a confirmation.
  4. Visitor, upon arrival, will receive key for Building 6007 and dormitory room. Key is to be returned to the Liaison Office before the visitor departs from Oak Ridge.
  5. Checkout time is 1 p.m. Please depart before checkout time so that the room may be cleaned before the janitor leaves at 3:30 p.m.
  6. The Liaison Secretary will log in and log out the keys.
  7. There is no charge for rooms.
  8. Visitors are expected to cancel their reservation if their plans are changed. A no-show guest may be penalized by losing rights to making future reservations.

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