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The Fourth International Conference on Exotic Nuclei and Atomic Masses

September 12-16, 2004
Callaway Gardens, Pine Mountain, Georgia
Second Circular

www.phy.ornl.gov/enam04/

Introduction

The 4th International Conference on Exotic Nuclei and Atomic Masses (ENAM'04) will be held September 12-16, 2004, at the Southern Pines Conference Center at Callaway Gardens in Pine Mountain, Georgia, USA. ENAM originated from the merged AMCO and NFFS conference series held in Bernkastel-Kues, Germany, in 1992. The first ENAM was held in 1995 in Arles, France. The second and third ENAM meetings were held in 1998 (Bellaire, Michigan, USA) and 2001 (Hämeenlinna, Finland).

This Circular contains information about the structure of the program, a call for submission of abstracts, and information on the conference site and registration.

Scope of the Conference

The program will consist of invited review talks on major developments in the area of exotic nuclei and atomic masses, and of selected oral and poster contributions on important experimental and theoretical topics. Topics to be covered include:

Conference Program

A preliminary list of confirmed invited speakers selected by the International Advisory Committee can be found on the conference website. Additionally, the program will include oral and poster presentations selected on the basis of the submitted abstracts by the Organizing and Advisory Committees. Contributors will be notified by email before May 31, 2004.

Call for Abstracts

Presentations at the conference will take the form of invited talks, contributed talks, and posters. We would like to request all those wishing to contribute to the conference, including the invited speakers, to submit their abstracts by April 15, 2004. The abstracts should be one page and written according to instructions given on ENAM'04 website. All abstracts will be reviewed and all selected abstracts will be designated for an oral or poster presentation.

The Book of Abstracts will be handed out to all registered participants during conference registration. The electronically submitted abstracts will be available on the conference website after June 1.

Poster Session

Historically, the poster session is very important to the meeting and is expected to be large. We anticipate that the poster session will extend over two evenings and posters should remain available for the duration of the conference with two official sessions on Monday and Tuesday evenings after dinner. Exact information about the size and format of posters will be posted on the ENAM'04 website.

Proceedings

In order to widely disseminate information gathered at this conference, the proceedings will be published in the European Physics Journal A Direct of Springer Publishing. The advantages of this choice are: More details, including templates and format information, will be given at a later date. The deadline for submitting the contributions is October 1, 2004. The proceedings will be closed January 15, 2005. The printed version of the proceedings will be mailed to all participants in Summer 2005.

Language

The official conference language is English.

Location and Venue

Callaway Gardens is located about 70 miles southwest of Atlanta in Pine Mountain, Georgia and is easily accessible by car or shuttle from Atlanta's Hartsfield International Airport. Callaway is an award-winning, 14,000-acre gardens, resort and preserve nestled in the southernmost foothills of the Appalachian Mountains. The gardens and attractions such as the butterfly pavilion and horticultural center are accessible via car or a 10-mile bicycle trail. Activities include golf, tennis, swimming, bicycling, fly-fishing, and target shooting. The average high/low temperatures for September is 84/61 F (29/16 C).

The Southern Pines Conference Center at Callaway opened in the fall of 2002 with over 2000 square meters of meeting space. The meeting will take place in the large hall of the center and all accommodations and meals will be on-site.

Structure of the Meeting

The conference sessions will begin on Sunday, September 12, at approximately 8:30 am and will end on Thursday, September 16, at approximately 6:30 pm. We anticipate having three two-hour sessions each day with a long break in the afternoon to enjoy the gardens. Each session will cover specific areas and consist of invited and contributed presentations. In order to highlight the best posters, we plan to offer 5-minute oral presentations to a number of poster contributions. Those contributions will be treated as contributed talks, and they will appear as such in the proceedings. In addition, we plan to have informal student/postdoc discussion sessions in the evenings. Speakers from the day's sessions and the leaders in the field will be asked to make themselves available to lead the discussion and answer questions about science and related topics. Such sessions were well received at ENAM'98.

There will be no parallel sessions. Meals will be served close to the meeting area. The banquet will be held on Wednesday evening. A welcome reception will take place on the evening of September 11. Since Callaway Gardens has so many activities, there will not be an excursion.

Conference Fees

The conference fee will be 380 USD if paid on or before August 1, 2004. After this date, a 100 USD late fee will be charged. The conference fee includes a printed copy of the proceedings and abstract book, all breaks, conference banquet, entertainment, and other conference materials and services.

Lodging and Meals

The conference center is a short walk from the Southern Pine Cottages. Each cottage consists of two private bedrooms with attached baths. The common area includes a fully equipped kitchen, a family room with a fireplace and television, and a screened porch with ceiling fan. Although an entire cottage may be reserved, the preferred accommodation is a half-cottage. As each half-cottage has two large beds, the most economical mode is for two participants to share a half-cottage (quarter-cottage option). All meals (September 12-16) for the participant are included in the accommodations (September 11-16). The price (1 participant) for room and board are: Meals and accommodations will be reserved and paid through the ENAM'04 website and not with Callaway Gardens. Note that accompanying persons may stay in the private and half-cottage options at no additional charge. See below for more information on accompanying persons. Entrance to the gardens is included with your paid accommodations. No refunds are possible for any parts of the package not taken. If you intend to attend only part of the conference, please contact the organizers.

Check-in time is at 4:00 pm on September 11 and check-out time is 11:00 am on September 17.

Registration and Accommodation Reservation

Accommodation in the conference hotel can only be guaranteed if reservation and payment are received on or before August 1, 2004. Payment may be made using checks, credit card (Mastercard or Visa), or bank transfer. We prefer not to receive large amounts of cash at the conference. Cancellations must be received on or before August 5, 2004. After this date, we cannot be certain we will be able to return your payment. Note that a 100 USD fee may be applied to all cancellations.

Travel Information

The easiest way to travel to Callaway Gardens is to fly to Atlanta's Hartsfield International Airport (ATL) which is located southwest of downtown. The Gardens are approximately 1 hour southwest of the airport by interstate highway for all but a few miles. Callaway offers an airport shuttle with one-way charges of approximately 60-80 USD (price depends on type of service and includes taxes/gratuities). Car rental at the airport is also available. For details see ENAM'04 website.

During the conference everything should be within walking distance, and tram service will be available if we have an event at a location other than the Southern Pines. We also hope to have bicycles available for rent at 5 USD per day. Bicycles are the preferred mode of transportation at the Gardens with a 10-mile (16 km) bicycle trail meandering through the resort and leading to the various attractions. Cars are also permitted inside the Gardens; however motorcycles are not allowed.

Accompanying persons

You are encouraged to bring companions as Callaway Gardens is a resort which offers many attractions. There is no additional charge for accommodations when your companions stay in your half-cottage or private cottage. Each half of the cottage has two large beds which can sleep four persons. Meals for companions may be purchased from the conference secretary. Entrance into the gardens is included in your accommodations. Bicycles may be rented on-site. Meals can be arranged in advance at the conference office. Note that each cottage has a fully equipped kitchen.

Financial Assistance

Limited funds are available for participants of the conference with emphasis on young scientists. Those requesting financial assistance are asked to apply for support no later than June 15, 2004.

Visas

Since September 11, 2001, visa applications are now subject to a greater degree of scrutiny than in the past. The timeframes for visa processing today are difficult to predict with accuracy for any individual applicant, and will vary significantly by country. Because of this, we have registered ENAM'04 with the U.S. Department of State and provide information links on our website. If you require a visa, you are strongly encouraged by the Department of State to apply before May 31, 2004. If you require a letter from the organizers please allow sufficient time for us to process your request.

Insurance

All participants are encouraged to obtain health insurance prior to arriving to the United States. The conference cannot provide insurance to the attendees. Hospitals and medical services are located nearby.

Summary of Important Dates and Deadlines

Call for abstracts        February 19, 2004
Receipt of abstracts        April 15, 2004
Notification of abstract selection
U. S. visa recommended application date 		       May 31, 2004
Requests for financial support        June 15, 2004
Final circular        Summer 2004
End of early registration
End of accommodation guarantee
Payment due (100 USD late fee after this date) 		       August 1, 2004
End of guaranteed cancellation period        August 5, 2004
Conference meeting        September 12-16, 2004
Receipt of written contribution        October 1, 2004
Conference proceedings published on-line        January 1, 2005 (estimated)
Absolute close of conference proceedings        January 15, 2005

Organization

ENAM'04 is being organized by the Physics Division of Oak Ridge National Laboratory. More information, including links to the Callaway Gardens and Southern Pines Conference Center websites, can be found at the ENAM'04 website: http://www.phy.ornl.gov/enam04/ . You may contact the Local Organizing Committee by email at enam04@mail.phy.ornl.gov.

The third circular will be mailed a few weeks before the conference.

Carl Gross and Witek Nazarewicz, co-chairs
for the Local Organizing Committee

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This page last updated February 18, 2004