The following guidelines are provided to aid you in the execution of
your experiment. Useful links are provided in the figure to the right.
Proposal guidelines are also
- Read about our policies
- Upon acceptance of your proposal you will be issued a tracking number
in the form of RIB-### and if desired, you may choose an
This person represents the spokesperson
interests during internal HRIBF meetings. The idea is to ensure
that experiments are perfomed in a timely manner. Ideally, this
person should have nothing to do.
- All communications will be done with the spokesperson and/or the
advocate or experiment mentor. It is expected that the spokesperson
distributes any or all information to the other members of the
- Review the access requirements for
coming to HRIBF. It can take many weeks for some experimenters
from foreign countries to get permission to come to HRIBF.
between ORNL and the institution of all participants
will need to be in place before each participant can come on site.
If no user agreement
exists for the institution, someone in ORNL's Technology Transfer
Department will contact each person after each completes the
visit request form. Many institutions
require their legal authorities to review this document as this is
an institution-to-institution agreement. This is essentially an
agreement which states the legal rights to use any discovery or
invention which results from your work at HRIBF.
In addition, each participant will
be asked to sign Appendix B upon arrival. This section documents
your willingness to follow our rules and regulations and to
work in a safe manner.
- Request to schedule the
experiment. You should check with the
equipment mentor or
for equipment availability prior to submitting.
- Detail any modifications to the experiment.
- List ALL participants who will come on-site. Include
- Your list will be confirmed as well as instructions and times required
to process each participant's application to come to the lab.
that several weeks or months may be required for
Future personnel changes should be sent via email.
- All experiments must be completed within 3 years of acceptance or
they must be resubmitted to the PAC.
- There are several commercial choices of
Oak Ridge. You may also consider the on-site
dormitory which is
available at no cost. Renovations to the dormitory
were completed in 2006.
- Experiment mentor is assigned (usually the advocate or an
This person functions interacts
between the spokesperson and HRIBF personnel particularly with
ES&H issues. This person helps you and HRIBF get what is needed
to do the experiment.
- Fills out a form
listing his knowledge of the hazards associated with the experiment.
- Participates in the experiment review process.
- Training for the experiment is
determined. In most cases, this
consists of a standard block of HRIBF training. Most training can
be done via the WWW. However, some can only be taken upon arrival.
- Experiment review is conducted. Your experiment is analyzed by
the HRIBF safety officers for hazards associated with electrical,
accelerator, radiation, chemical, location, equipment, gases, etc.
Once all is approved, the facility director will approve the experiment
for beam delivery.
- Additional training, if any, is determined. Usually there is none
or it is tied to specific participants doing specific tasks.
- Training is taken.
No one is allowed to do "hands-on work" until all their training
has been successfully completed.
- Experiment is set-up
- Any user-supplied equipment must be inspected. Note that HRIBF
must be informed of any experimental equipment, chemicals, etc.
which you intend to ship. Arrangements should be made well in
advance. All material should be shipped to the experiment advocate
or mentor at our
- Endstation review is performed (if necessary).
- Radiological requirements are determined. During the experiment
these will be modified according to actual conditions.
- Accelerator technical manager inspects the endstation and places
radiation safety monitors prior to beam delivery.
These detectors must not be moved.
- Experiment is completed.
- Experiment is dismantled. Surveys of user-supplied equipment
must be done prior to release. All regulations
regarding the transport of these items must be followed.
- Analyze data. Communicate
any problems or suggestions for improvement to HRIBF.
Communicate to HRIBF any publications resulting from this work.
If ORNL personnel are co-authors, there is a review process which
they must follow to ensure accuracy and quality of the document.