Conference Staff Information
The telephone number for the Quark Matter 2009 Conference office, located in room 301 C, is (865) 251 6440. This phone number will only be operative during office hours (8 AM - 8 PM) during the conference.
The tasks that will need to be covered by students and postdocs are:
An overview of the session schedules/assignments is available here.
Help speakers that hand in their presentations: receive presentations from
speakers at least 2 hours before the session, check presentations for errors,
rename the files, store them on disk on the test machine in the conference
office, and on memory sticks, and make sure the presentations (via memory
sticks) are delivered to the right sessions. This includes taking the memory
sticks to the session assistant at (early in) the break before the session
If needed, and if there is time, you can also help out in the CyberCafe, or with other office duties.
Operate the Audio-Visual equipment: projector, mixer, and microphones.
Operators will be trained at 7 PM on Sunday. Will work in a team with the
session assistant (over 2 sessions, such as Plenary1+2 or Parallel 3B+4B,
i.e. about 4h each) and make the AV equipment sure everything runs smoothly
during the sessions. In case of serious trouble, a professional AV technician
is present in the building.
Make sure that all talks are loaded onto the laptops correctly before the session starts. Session assistant (or AV operator if you take turns) should be present the whole break before the session starts, in case there are some late-coming talks. Session assistant should also help the session chair/convener keep track of presentation time, and help the speakers get their talks up, and possibly switch between Mac and Windows laptops.
Will need to provide microphones to people asking questions from the floor after each talk. 3 microphone operators will be available in the plenary sessions, and 2 in each of the parallel sessions. The microphones will be obtained from the AV operator.